New Applicant Tracking System (Taleo)
New job requisitions should be created in Taleo.
Taleo Support Form
Purpose of this form: Use this form to submit issues or questions using Taleo’s Applicant Tracking System (ATS) and Onboarding process.
The Sponsor-Funded Process
Using the sponsor-funded process to identify and employ top talent at Georgia State University.
The Office of Human Resources Administration assists colleges and departments with identifying, classifying and hiring the best staff for sponsor-funded research programs at Georgia State. While the sponsor-funded research process walks you through employing staff and postdoctoral research associates, you are able to find a primary contact for specific assistance, specifically used job titles that are regularly used in research and an electronic submission form that expedites the review process.
On this page, you will find a step-by-step guide to assist you with the Sponsor-funded Hiring Process to create a sponsor-funded research position using the Sponsor Funded Position Review Form (PRF-short form). You will also be shown how to create a job posting requisition for your sponsor-funded research position using the Taleo – Applicant Tracking System (ATS). In the Sponsor Funded – Staff Hiring Procedures PDF attachment, you are able to click on the various links that will take you to the Sponsor Funded PRF electronic form and Taleo – ATS system.
Listed below are familiar pre-approved research job titles that are being used on campus. Please click on the link Pre-approved Job Titles below to view. As you select a job title, you will see the job specification, the minimum qualifications, FLSA status, paygrade and salary range. There are some job titles that have no job specifications, however, these titles may be listed as non-pay plan job titles. If you want to see more job titles, click on the Job Specs link below, as well as, the Pay Salaries link to see what paygrades/salary ranges are associated with the job titles.
If you have questions about the process, contact our team at [email protected].
What To Do To Avoid Application Delays
PI/Designee should:
(1) CONTACT the sponsor-funded liaison, Kerstin Herrmann-Olczak, prior to identifying a job title and specific duties/responsibilities.
(2) Review sponsor-funded pre-approved job titles and job specifications.
(3) COMMUNICATE with the HRAC Representative for your college and/or department for APPROVAL.
(4) COMPLETE and submit the electronic sponsor funded form.
(5) ATTACH an organizational chart after completing the electronic form and submit the attachment via email to [email protected]
Reasons That Delay Your Sponsor-Funded Position
- Incorrect job titles
- Not establishing the appropriate duties and responsibilities for selected job titles
- Inaccurate salary range or paygrade of specific job title
- Non-submission of previous PRF for incumbents being reclassified
- Non-submission of PRF Supplement form or resume for incumbents being reclassified
- Incorrect department budget number and/or speedtype
Other Links
Contact the Sponsor Funded Liaison (Kerstin Herrmann-Olczak) prior to identifying a job title and specific duties/responsibilities for any Sponsor Funded Research and/or Post-Doctoral Research Associate positions.
Phase I: Job Title Selection
1. PI/Designee should contact Sponsor Funded Liaison, identify appropriate job title related to Sponsor Funded research and to discuss:
- Job duties / responsibilities, qualifications for position, salary for the position, who will need access to Taleo (Applicant Tracking System Training Manual) to review applications and submitting an organization chart to include structure of unit and/or department where this position will be located to discussed with Sponsor Funded Liaison.
- The Sponsor Funded Liaison will make a decision regarding the position, per the discussion with the PI/Designee/HRAC. Please click the link to review Georgia State University job titles and specifications (Job Title Description).
- HRAC Officer for your college/division will be identified and cc’d on all communications related to the action.
- PI/Designee will complete the Sponsor Funded Position Review Form by entering a brief description of position duties/responsibilities. Please be sure to enter a department budget number and speedtype from your college/division that will be associated with the position.
- Click the link and submit the Sponsor Funded Position Review Form (Short Form) using information discussed with Sponsor Funded Liaison.
- Send an email with an attached Organization chart of the unit/department in which the position is located to the Sponsor Funded Liaison at [email protected].
- Before submitting, please make sure that you have received appropriate review and approval(s) for the position from your Dean’s Office. This information varies per college and/or department.
Phase II: Job Posting and Application Process
2. Sponsor Funded Liaison will send an e-mail notification of review/approval for the position and the position will be uploaded to Taleo by the Employment Office. This e-mail is sent to PI/Designee, HRAC and Recruiter/Consultant.
4. PI/Designee consults with Recruiter regarding posting of the position requisition.
5. However, if an Incumbent is named in the grant, the position does not have to be posted. The PI/Designee/HRAC are required to provide a copy of the award with incumbent named for the position to the Sponsor Funded Liaison. The PI/Designee will contact the Sponsor Funded Liaison.
6. Otherwise, the PI/Designee enters/initiates posting requisition into Taleo.
7. The requisition should be posted for a minimum of five (5) days. If it is underutilized, it should be posted for a minimum of ten (10) days. The Recruiter/Consultant will inform you if the position is underutilized.
8. Once posted, Recruiter/Consultant releases applications to PI/Designee and HRAC for review.
Phase III: Interviewing
9. Interviews begin to take place. Once interviews are completed, PI/Designee/HRAV will make sure the Interview Evaluation forms are completed and uploaded into Taleo.
10. PI/Designee should inform the final interviewed candidates that a Background Authorization form will be sent to them electronically from the Employment Office via Taleo.
Phase IV: Candidate Selection
11. PI/Designee selects final Candidate, Background Form is submitted and Offer Letter is drafted. An automatic e-mail from Taleo will alert PI/Designee, HRAC and ODDEP to review and approve draft Offer Letter. Should ODDEP have any questions about the search, they will contact the PI/Designee/HRAC to discuss.
12. Once approved, the PI/Designee/HRAC Officer can offer a “Conditional Hire” pending Background Check to the selected candidate.
13. Once the official Offer Letter is approved, it will be submitted electronically by the Employment Office to the selected candidate who will accept via Taleo. Also, the selected candidate will receive a link to complete the New Hire Packet via the Offer Letter.
Phase V: Onboarding
- a. Selected candidate should submit complete New Hire Packet to the Payroll Office.
- b. PI/Designee and HRAC can initiate an ePAF via ADP.
- c. HRAC Officer should communicate with New Employee regarding next steps to include NEO, PantherCard, Parking, Keys.
14. Sponsor Funded Liaison closes out action as employee is officially Onboarded and work-capable!
Phase I: Job Title Selection
- Contact SFP Liaison to identify appropriate job title named in application.
- Job duties / responsibilities, Qualifications for position, Salary for the position, Who will need access to PPRTS and organization structure will be discussed with SFP
- A decision will be made regarding the type of position (pre-approved/created)
- HRAC person will be identified and cc’d on all communications related to the search.
- PI/Designee will complete and submit SFP Form using information discussed with SFP Liaison
- Attach Orgchart
- Before submitting, please make sure that you have received appropriate review and approval of the position.
Phase II: Interviewing
- PI/Designee should inform candidate to submit the Background Authorization form to the Employment Office.
Phase III: Candidate Selection
- Candidate can be offered a “Conditional Hire” pending Background Check.
- SFP Liaison will notify PI/Designee of the clearance to formally offer the position to the Final Candidate
- SFP Liaison will mail the following to selected candidate:
- SFP Offer letter, and
- New Hire Packet
Phase IV: Onboarding
- SFP Liaison will e-mail PI/Designee upon the receipt of the following:
- New Hire packet and
- Signed SPF Offer letter
- SFP Liaison notifies PI/Designee and HRAC to complete ePAF.
- SFP Liaison notifies PI/Designee and HRAC the Final Candidate is officially hired at GSU. New employee should communicate with HRAC regarding next steps to include NEO, PantherCard, Parking, Keys
- SFP Liaison closes out case as employee officially Onboarded and work-capable!
Position Review (Short Form) For The Sponsor Funded Process
PostDoc Positions
The following guidelines provide the general steps and timeline process for hiring into sponsor-funded research positions (positions paid from grants). To aid the hiring into these positions, these steps should be followed with the understanding that some colleges and departments may have additional steps for the hiring process. Included below is a process for obtaining multiple position numbers when a unit anticipates hiring a number of persons into the same position title (for example, postdoc research associate).
1) Hiring Process for PostDoc Research Associates
2) Hiring Process for PostDoc Fellowship Positions
3) Hiring Process for Research Staff Positions
Pre-Approved Job Titles
* These are Non-pay plan titles, which means they are not assigned to a pay structure.
Some of the job titles do not have a job spec, however, please see your HR Officer for further assistance or contact the Sponsor Funded Liaison – Tineke Battle for assistance.
Panther Temps
If you are searching for the right talent to fill a vacancy, Panther Temps is here to help you. Panther Temps is an in-house temporary staffing agency administered by the Georgia State Human Resources Employment Office. Panther Temps can provide staffing support services in a timely, cost-effective and stress-free manner. Become part of our Panther Temps program today.
Panther Temp Opportunities for…
- Facilities
- Accounting
- Administrative
- Clerical
- Customer Service
- Human Resources
- Management Professional
- Technical Support
We handle everything so you don’t have to. From hiring and orientation to testing and payroll, we do it all, saving you time, money and the hassle of recruiting on your own. Let us take care of it all for you.
We build and maintain a diverse group of workers through active recruiting and marketing. Our database includes former and current Panther Temps and Georgia State alumni as well as other professionals outside the university who have proven they are dependable, professional and conscientious.
Submit a Job Order Request Form
Once the Temporary Job Order Request Form has been received, a search to meet departmental needs is activated. This includes:
- Contacting potential temps, describing position and pay rate, and confirming availability for assignment
- Scheduling an initial meeting with the hiring manager
Thank you for your interest in becoming a Panther Temp at Georgia State University. Work assignments are offered on a part-time or full-time basis. Our goal is to develop a diverse and flexible temporary workforce to fill in when and where needed at Georgia State. Additionally, it gives the temporary employee an opportunity to showcase their talents and many of our temp assignments lead to regular employment at Georgia State.
Placement length may range from one day to six months.
Some of the benefits of becoming a temp at Georgia State University:
- Career Fulfillment: Panther Temps provides a university work experience
- Full time and Part time Opportunities at Georgia State
- Career Advancement: May lead to a regular position at Georgia State
- Work Life Experience: We give you a “real life” look at the working at Georgia State
- Panther Perks: As a Panther Temp you have access to “Panther Perks” that are available to those in the Georgia State family
Become a Panther Temp!
All potentials candidates undergo a rigorous screening process, including:
- An interview with a Panther Temps Recruiter
- Assessment testing options include
- Microsoft Word, Excel, PowerPoint, typing and customized testing
- Background check
- Ethics training
- Reference checks
Links For Applicants
For Our Partner Clients:
When you need a quick employee backfill or heavy workload help, Panther Temps provides you and your department at Georgia State University with the ability to rapidly fill the position with a qualified and affordable professional to help out.
Panther Temps sources excellently qualified candidates for seasonal or long-term assignments.
The Panther Temps Work Group is your resource to find the right person for your open position. We add value to the University by:
- GSU is Our Only Client: Panther Temps works only for Georgia State University, “your priority is ours too”. We understand Georgia State’s hiring needs and work environment
- Staffing on Campus: Panther Temps is right here on campus to work with you “hand in hand”
- Compliance Monitoring: Panther Temps monitors hours and regulations for you as well as insuring all temps are properly assessed and background checked
- Cost Efficient: Outside staffing vendors charge between 30%-80% on top of pay rate
- Partnership: We work closely with you to find the “right” person
- Efficient: Panther Temps takes on all the sourcing responsibilities
- Opportunity: Provides your department with the ability to evaluate the temporary employee
- Flexibility: Panther Temps can help you fill immediate needs quickly
- Replacement Guarantee: We work to find you a temp employee within 24-48 hours
To Start Your Search:
Hire a Panther Temp now! Just submit the job order request form to the Panther Temps Office.
- Once the Temporary Job Order Request Form has been received, a search to meet departmental needs is activated. This includes:
- Contacting potential temps, describing position and pay rate, and confirming availability for assignment
- Scheduling an initial meeting with hiring manager
Links For Employer
Frequently Asked Questions
Panther Temps
What would deem me ineligible from becoming part of the Panther Temps applicant pool?
What should I expect after my interview?
What do I do if I’m not happy on my current assignment?
What are the benefits of working through Panther Temps?
May I interview for regular employment while on assignment?
Are Panther Temps ever offered temporary-to-permanent assignments?
Student and Graduate Workers
Students are encouraged to visit University Career Services (270 University Center) and attend a 30-minute orientation to:
- Find out what programs and services are available to them
- Be presented with an overview of the use of Panther Career Net
- Become activated as a Panther Career Net participant
People interested in graduate assistantships should contact the department and/or dean’s office directly for available opportunities.
Onboarding and Minimum Hiring Standards
If you would like to know more about our Onboarding Process or the Minimum Hiring Standards click the links below.
Office Location
One Park Place
Ste. 344
Atlanta, GA 30303
Tel: 404-413-3270
Email: [email protected]
Office Hours
Monday-Friday,
8:30 a.m.-5:15 p.m.
Mailing Address
One Park Place
P.O. Box 3982
Atlanta, GA 30303